Kilmarnock Football Club Supporters Association Constitution
Amended July 2011
The name of the association shall be THE KILMARNOCK FOOTBALL CLUB SUPPORTERS ASSOCIATION, hereafter referred to as the Association.
The object of the Association is to:
Promote the support of Kilmarnock Football Club.
The Association shall not discuss or encourage any political or religious affiliations.
4. OFFICE BEARERS.
The office bearers shall be The Chairperson, Vice Chairperson, Secretary, Treasurer, Registrar / Web Site Editor, and Minute Secretary.
The affairs of the Association shall be under the management of the office bearers and up to nine (9) Committee Members, such members being elected for a period of one year, and everyone being eligible for re-election. The Committee shall have powers to fill any vacancy in their membership through co-option until the AGM. The Committee shall appoint conveners to organise functions, such conveners being responsible for collecting all monies and paying all accounts and shall submit a balance sheet to Committee within one month from the date of each function. The Committee shall make rules and regulations as may be considered necessary, all such rules as made, altered or added, being on every member unless set aside at the AGM. No member of the Committee shall make profitable gain from any monies received on behalf of the Association. The Committee shall meet once a month or at intervals considered necessary and agreed by the committee. At Committee Meetings 50% will form a quorum. Open meetings for all members will be held on a 5 – 6 week cycle, or as deemed appropriate by the Committee.
The Chairperson shall preside at all meetings, including Committee Meetings. They shall have a deliberate vote and a casting vote in all decisions. In their absence the chair shall be filled by the Vice Chairperson, or failing them. A member appointed by the Committee.
The secretary will issue all notices calling meetings of the Association and Committee,
and in general attend to all correspondence.MINUTE SECRETARY. The Minute secretary will keep records of meetings and engross them into the Minute Book. They will post copies of Minutes to all Member Clubs/Group Secretaries in rotation with meetings.
The treasurer shall keep correct amounts of their intromission with The Association funds. They shall keep a bank account in the name of the Association, to be operated by any two from The Chairperson, Vice Chairperson, Secretary and Treasurer. They shall submit a monthly statement to the Committee and at the end of the financial year shall close their books and prepare an abstract statement of receipts and expenditure to be presented to the AGM. When it is deemed appropriate statements will be audited by an appropriate independent individual.
8 (a) The Financial year to run from 1 June until 31 May each year.
9. REGISTRAR/ WEB EDITOR.
The Registrar will be take responsibility for editing and maintaining the Association website and maintaining a data base of all registered Association Members. They will also take ownership of the public promotion of the Association and its activities.
Membership will be open to all registered KFC Supporters Travel Clubs, and individual Supporters willing to abide by the Association Constitution and Rules.
The AGM will be held during the third week of June each year or as adjusted by the Committee, at which office bearers and the Committee will be elected, fees fixed and all other competent business transacted. A copy of the Balance Sheet is to be sent with notice of meeting. All officially registered members, individually registered or with official affiliation to registered clubs will be eligible to vote. One vote per member.
An EGM can be called at any time by 25% of the individual membership or registered supporters clubs. Reasons for this must be stated and 14 days notification given to Members.
Individual and supporters clubs annual subscriptions must be paid by 31st August each year. Members who have failed to pay their annual subscription by this time will have all voting rights and any benefits of Association membership suspended until payment is made.
All complaints must be made to the Secretary in writing and differences between members shall be referred to the Committee who shall have the power to deal with any complaint as they deem fit.
15.SUSPENSION AND EXPULSION
The committee shall have the power on a majority vote to suspend or expel any member whose conduct is not in keeping with the best interests of the Association. In the event of a member being suspended for any reason, such suspension will take effect as and from the date of such incident, which will be considered as soon as
possible by the Committee. The member will be notified of the decision and allowed 14 days in which to appeal.
No major alterations shall be made in the constitution except by a majority of two thirds of voting at the AGM or at a special general meeting called for that purpose, prior notice having been given of proposed alterations.
The Association shall not be dissolved except with the consent of two thirds voting at a meeting called for that purpose.
ASSOCIATION RULES APPENDED.
- Each Member Supporters Club shall be encouraged to provide a complete list of Members at the beginning of each season (when registering). Individual Supporters Club Members will subsequently be regarded as Association Members.
- The Association will uphold any registered Supporters Clubs rules. (i.e any member barred from a Registered Supporters Club will be barred from the Association.
- Any dispute concerning registered Supporters Clubs, that cannot be resolved at local level should be forwarded to the Association Committee and will be resolved at that level. Any subsequent Committee decisions will be considered final.
- Member organizations agree to attend a minimum of three (3) open supporters meetings throughout the season in order to maintain their membership, voting rights and benefits within the association.